Our policies govern the way we run our gym from the Board of Directors, which pass them all the way down.
If you're looking for rules regarding the specific use of the gym, click here to see our Club Rules.

Harassment Policy

Harassment is defined as any behaviour such as:

Comments, gestures or contact which causes offence or humiliation, or any conduct which is not welcomed and unsolicited.
Abuse of authority or position.
Psychological harm to an individual which causes fear or mistrust or devalues the individual.

• The Exelta Gymnastics Club believes in providing a harassment free work and training environment. Acts of harassment towards any staff member, coach, athlete or volunteer will not be tolerated.
• The Exelta Gymnastics Club requires all athletes, staff and coaches to treat each other with respect at all times. This includes while in our facility and while representing the Exelta Gymnastics Club at outside events. As an added precaution, Coaches will not room with athletes when away at competition without prior consent of the parents.
• All athletes, staff, coaches, parents and volunteers have the responsibility to report any abusive behavior they witness to the most senior staff member available. The Exelta Gymnastics Club will endeavor to insure that there is no retaliation from the alleged offender or associates.
• Formal harassment complaints must be put in writing and submitted to the appropriate authority identified in our Grievance policy.

Penalties fo Violation of Policy and/or Rules

Any staff, parent, athlete or volunteer violating Club Policies may be subject to one or more of the following penalties:

1. Verbal reprimand (and will include a written record)
2. Written reprimand
3. Suspension of training or employment
4. Termination of membership/or employment
5. Legal action

An appeal to the above penalties may be made in accordance with Exelta's Grievance Policy.

1. Concerns or questions must be handled through the proper channels. Starting with the person you have the grievance with and escalating upwards the order of addressing a grievance is as follows:
   Coach > Coordinator > Technical Director > Executive Director > Board of Directors
2. A grievance will only be addressed when presented, in writing, to one level above the person or persons the grievance applies to.  A response to the grievance, again in writing, is to be delivered no later than 2 weeks from the grievance filing date.  Dissatisfaction with the response, or failure to respond are cause for the grievance to be filed with the next highest level.  The Board of Directors will be the final authority on all grievances.

Grievance Policy

Grievance is defined as "conflict between two or more parties concerning interpretation, application, administration or alleged violation of policies governing programs of the Exelta Gymnastics Association".

Policy Development

The Board of Directors is responsible for formulation of Club Policies. A policy is passed by Board quorum, as set out in the Society By-Laws. From time to time, the Board may determine that a policy should be accepted by a quorum vote of the entire club membership, in which case, as in acceptance of the terms and conditions of this document, it will be presented for passing at an Annual General Meeting.